Waynflete School, an independent day school serving 560 students in Portland, ME, is seeking an Accountant to join its Business Office.  This full-time, 12-month position is responsible for working with parents, faculty and staff to perform general accounting functions and provide support for HR projects.

Key Responsibilities:

• Monitor cash balances and maintain the daily cash log for all bank accounts.

• Oversee accounts payable transactions and follow up with Budget Managers for all supporting documentation required to process payments.

• Serve as the primary contact for purchasing; support faculty and staff with maintaining accounts with third-party vendors such as Amazon, WB Mason, and other organizations

• Prepare annual 1099 forms.

• Monthly posting of Cafe and Gear Store sales transactions.

• Serve as primary contact for Student Billing; oversee accuracy of the billing process and system, and work with families to address billing questions.

• Monthly posting of Tuition and Auxiliary revenue and payments as well as other charges and credits in Student Billing.

• Perform and maintain the monthly review and reconciliation of all student billing and vendor liability accounts.

• Monthly posting of Payroll journal entries.  

• Process gift batches with the Development Team on a weekly basis.

• Collaborate with the Director of Enrichment to reconcile all summer and auxiliary programs' income and expenses.

• Ensure proper financial, accounting, and internal control policies are followed and in place.

• Respectfully engage with a diverse community and ensure that diversity, equity, and inclusion are emphasized as a core value of the School.

• Support planning and organization of the Business Office including maintaining efficient record keeping of vendor contracts, tax and regulatory filings, and other areas as requested.

• Provide supporting documentation for the annual audit and assist with various projects and reporting requirements for the annual audit. 

• Serve as a welcoming presence in the Business Office and be available to greet visitors and answer the phone, as needed.

• As requested and as time permits, support the Human Resources Coordinator with HR tasks.

Qualifications: 

• Bachelor’s Degree in business or accounting required

• Demonstrated proficiency with Excel as well as knowledge of Blackbaud or other accounting software

• Knowledge of non-profit accounting is preferred

• Strong communication and organizational skills

• Adept at mult-tasking and completing projects in a timely and efficient manner

• Ability to handle confidential information in a professional manner

With an institutional commitment to the principles of diversity, equity, and inclusion, Waynflete seeks candidates who are practicing, and want to further develop, inclusive methods in their teaching, teamwork, and leadership. We believe that all students benefit from more inclusive environments. Taking inspiration from our mission, we seek qualified faculty and staff with the knowledge, skills, and abilities to enhance the student experience and strengthen our community.

To apply, please click below and upload a resume, cover letter and two letters of recommendation addressed to Business Office Manager, Traci Dowd. Applications will be reviewed immediately and the position will remain open until filled. No phone calls, please.