POSITION SUMMARY  

As a member of the Development and Community Engagement team, reporting to the Director of  Development and Community Engagement, the Capital Campaign Coordinator supports fundraising strategies and operations for the public phase of the Waynflete Forward Campaign. Primary responsibilities include driving and implementing day-to-day functions in the areas of data maintenance and reporting, preparation of materials that advance prospect and donor engagement, and detailed planning and execution of events designed to support fundraising efforts. This position also requires working with the Campaign Executive Committee and collaborating with colleagues in Marketing and Communications.

RESPONSIBILITIES:  

DATA MANAGEMENT AND REPORTING 

• Ensure all database information related to the campaign pipeline, prospect strategies, solicitations, and gift commitments is accurate and up to date

• Track and review fundraising progress towards $19M goal

• Prepare gift commitment and pledge forms along with accompanying correspondence

• Oversee tracking of gifts, pledge commitments, and pledge payments

• Track overall and breakdown of fundraising progress to goal

PROSPECT AND DONOR ENGAGEMENT AND STRATEGY

• Support all stages of prospect strategy

• Ensure prospect research is available and current, conducting basic prospect research as needed

• Prepare materials for solicitations 

• Coordinate and execute general stewardship for campaign donors

• In conjunction with the Director of Development

  • prepare agendas for weekly prospect strategy meetings

  • prepare prospect meeting briefings

  • prepare prospect correspondence including meeting requests, thank yous, and follow-up to prospect meetings 

EVENT PLANNING AND SUPPORT 

• Campaign Cultivation Events 

  • Plan, manage, and execute logistics for small to mid-size events, including coordination of catering, rentals, and liaising with event hosts and School leadership 

  • Manage event follow-up, including next steps as they relate to donor strategies

• Campaign Milestone Events 

  • Plan, manage, and execute logistics for events celebrating key campaign milestones such as the building opening Fall 2026

CAMPAIGN EXECUTIVE COMMITTEE (CEC)

• Organize CEC Meetings, including agenda and slide deck preparation

• Support the work of CEC Members in collaboration with Director of Development and Community Engagement

MARKETING AND COMMUNICATIONS 

• Manage the production of campaign marketing and communications in collaboration with the Director of Development and the Director of Marketing 

• Ensure campaign marketing and communications pieces such as the Campaign Case for Support and the campaign webpage are current and effective

• Serve as the content expert on and resource for campaign messaging, including most up-to-date fundraising totals and building progress

EXPERIENCE, KNOWLEDGE, & SKILLS  

• A belief in independent school education, keen understanding of Waynflete’s mission and goals,  and the ability to articulate its uniqueness and relevance 

• 2 years or equivalent experience in capital campaign fundraising preferred

• Bachelor’s degree required 

• Strong communication skills, detail-oriented, highly organized (project management experience is a plus) 

• Proficiency in Microsoft Office suite or Google Workspace software equivalent, and experience with a database or CRM is valuable

• A solution-oriented mindset, a demonstrated sensitivity in handling confidential information, strong skills in diplomacy, communication, collaboration, and a willingness to adapt 

• Some after-hour work required 

COMPENSATION & BENEFITS  

• This full-time position with benefits offers a salary commensurate with experience.

HIRING PROCESS & TIMELINE  

• This position is open for hiring immediately and will last through the current capital campaign cycle, expected to conclude in the Fall of 2026 with the opening of the new facility.

Waynflete is an equal opportunity employer and will not discriminate against any application for  employment on the basis of race, color, religion, gender, age, national origin, marital status, sexual  orientation, genetic testing, veteran status, physical or mental disability, or on any other basis  prohibited by law.

ABOUT WAYNFLETE

Since 1898, Waynflete has been home to families seeking an extraordinary education for their children.  Our mission is to engage the imagination and intellect of our students, to guide them toward self governance and self-knowledge, and to encourage their responsible and caring participation in the  world. Our aim is to provide a premier program that combines security with challenge, playful exploration with rigorous expectation, and range of experience with depth of inquiry.  

The Waynflete Development Team secures philanthropic resources that propel the work of our faculty; establish access, equity, and belonging for our students; and empower Waynflete to realize its fullest potential. By joining our team, you will support a vital component of the development program at the leading private school in the state of Maine while partnering with colleagues who are pushing the  boundaries of what it means to be an intellectually challenging, forward-thinking, culture-driven institution. 

ABOUT THE WAYNFLETE FORWARD CAPITAL CAMPAIGN

In the Fall 2023, Waynflete embarked on a multi-phase, comprehensive capital campaign, the first phase of which is focusing on a new Wellness and Athletics Center, as well as operating support through The Waynflete Fund. On June 6th, we launched the public phase of the campaign, with over $12 million raised to date toward the $19 million goal. The Campaign will be the focus of all fundraising activities for the coming year, at all levels of giving.

For more information, please visit waynflete.org/campaign.

To apply, please click below and upload a resume, cover letter, and contact information for three professional references.  Applications will be reviewed immediately and the position will remain open until filled. No phone calls, please.